RNA 2012

Sponsorship Prospectus (view pdf)

The Seventeenth Annual Meeting of the RNA Society
May 29 to June 3, 2012
University of Michigan Campus
Ann Arbor, MI
USA

Updated: 12 January, 2012

Outline

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General Information about RNA 2012

Sponsorship

Travel Fellowships

General Information

The RNA Society is a non-profit, international scientific society with more than 1000 members dedicated to fostering research and education in the field of RNA science. The Society’s annual meeting attracts top researchers from all across the globe, with presentations detailing the very latest discoveries in this field. This is an ideal opportunity for companies to help advance RNA science in a very tangible way, while also having their company more closely associated with top-level research.

Conference Name:

RNA 2012:
The Seventeenth Annual Meeting of the RNA Society

Date:

Tuesday, 29-May to Sunday, 3-June, 2012

Venue:

University of Michigan Campus
Ann Arbor, MI
USA

Host:

The RNA Society
9650 Rockville Pike, Bethesda, MD, 20814, USA
301-634-7166
meetings@nullRNAsociety.org

Website:

www.RNAsociety.org/conference-sub-sites/rna-2012/

Attendance:

1100-1400 participants

Organizers:

Rachel Green
Johns Hopkins University School of Medicine; HHMI
USA
Nils Walter
University of Michigan
USA
Melissa Moore
University of Massachusetts Medical School/HHMI
USA
Gerhart Wagner
Uppsala University
Sweden

Past Conferences:

2011: Kyoto, Japan; 1100 conferees, 40 countries
2010: Seattle, WA, USA; 1300 conferees, 35 countries
2009: Madison, WI, USA; 1100 conferees, 37 countries
2008: Berlin, Germany; 1200 conferees, 38 countries
2007: Madison, WI, USA; 1000 conferees, 35 countries
2006: Seattle, WA, USA; 800 conferees; 33 countries
2005: Banff, Alberta, Canada; 700 conferees; 25 countries
2004: Vienna, Austria; 600 conferees from 22 countries

Registration Fees:

	Early Registration until 31-March	Standard Registration after 31-March
Member	$725	$805
Non-member	$835	$905

Registration fees for the 5-day conference vary from $725 for member advanced registration to $905 for non-member standard registration.

Contact

RNA 2012
c/o Simple Meetings
PO Box 31623
Seattle, WA 98103 USA
Phone: +1-206-706-8118
Email: registration@nullwww2.rnasociety.org

Sponsorship Opportunities

Sponsorships are an excellent way to promote your company while helping the RNA Society keep the cost of conference registration to an affordable level.

1. Categories	A variety of sponsorship opportunities are available. A meeting sponsor provides non-exclusive general financial support for the meeting. Session sponsors provide exclusive financial support for one of the two-dozen sessions, workshops, receptions and/or banquet that make up the conference (see the attached program)
2.Cost	General meeting sponsorship starts at $2000. Exclusive session sponsorship is: • Welcome Reception: $5000 • Opening Keynote: $10,000 • Plenary sessions (1,4,7,9): $5000 • Concurrent sessions (2,5,8,10 A&B): $2500 • Workshops (3,6 A&B): $1500 • Beer Hall & Poster sessions $2000 • Closing Banquet & Dance $10000
3. Benefits	The corporate name and logo will be printed in the abstract book’s sponsorship page, acknowledged on the conference acknowledgement slides, and mentioned in messages to the conferees. In addition, Session sponsors will be prominently featured and acknowledged at the beginning of, midway through, and at the end of the sponsored session, as well on printed posters at the entrances to the sessions.
4. How to apply	Please fill out the application form at the bottom of this document, and send it to RNA 2012 as described on that form and above.
5. Deadline	Monday, 2 April, 2012 (for acknowledgement in the printed abstract book)
6. Payment	After receiving your application, the Society will send an invoice indicating “Sponsorship”. After receipt of the invoice, please transfer your payment to the designated account by the specified date. (Please note that your wire transaction may pass through one or more banks before reaching the designated account. All transaction fees including fees deducted by conduit must be borne in advance by the sponsoring company.)
7. Notice	Please note that cancellation of your sponsorship is not permitted after submitting your application, with the exception of circumstances deemed unavoidable. The Society will require an electronic copy of the sponsor’s logo for the acknowledgements.

Travel Fellowships for Young Scientists

The Society is committed making our annual meeting affordable for all scientists, and that includes those coming from less affluent countries or laboratories. We have already reserved $30K for travel fellowships to young scientists, but that will meet only 20-40% of the total need.

1. Categories	Travel fellowship categories are open for negotiation. The sponsor may prefer to open applications to all scientists, or to limit awards by scientific subject or geographic location of the applicant.
2. Cost	Award amounts are also open to negotiation, however we recommend awards of $750 (the cost of conference registration), up to ~$4000 (complete travel, lodging and conference expenses).
3. Benefits	The corporate name and logo will be printed in the abstract book’s sponsorship page, acknowledged on the conference acknowledgement slides, and mentioned in messages to the conferees when announcing the availability of such fellowships.
4. How to apply	Please fill out the application form at the bottom of this document, and send it to RNA 2012 as described on that form and above. Describe your proposed fellowship, and we will discuss with you the feasibility and how we can make it happen.
5. Deadline	Monday, 2 April, 2012 (for acknowledgement in the printed abstract book)
6. Payment	After receiving your application, the Society will send an invoice indicating “Fellowship”. After receipt of the invoice, please transfer your payment to the designated account by the specified date. (Please note that your wire transaction may pass through one or more banks before reaching the designated account. All transaction fees including fees deducted by conduit must be borne in advance by the sponsoring company.)
7. Notice	Please note that cancellation of your fellowship is not permitted after submitting your application, with the exception of circumstances deemed unavoidable. The Society will require an electronic copy of the sponsor’s logo, and a paragraph describing the award. The Society reserves the right to alter the descriptive paragraph in order to make it conform to the rest of the abstract book. We will work with the sponsor to make the paragraph acceptable to both the sponsor and the Society.

Awards

The Society currently offers a small number of merit-based awards to young scientists, but more such awards are always welcome. Young scientists are invited to submit applications and abstracts detailing their current research, and a committee of scientists selects the winners based on the quality of the research. Contributors are welcome to participate in the selection process, or they can leave the selection process to a committee of RNA Society scientists.

1. Categories	Awards categories are open for negotiation. The sponsor may prefer to open award applications to all scientists, or to limit awards by scientific subject or geographic location of the applicant.
2. Cost	Award amounts are also open to negotiation. Per person award amounts could be as low as $200 (the current value of our Poster awards), but we recommend awards of $750 (the cost of conference registration), up to $5000 (complete travel, lodging and conference expenses, plus a ~$1000 award check).
3. Benefits	The corporate name and logo will be printed in the abstract book’s awards page, along with a paragraph describing the nature of the award.
4. How to apply	Please fill out the application form at the bottom of this document, and send it to RNA 2012 as described on that form and above. Describe your proposed award, and we will discuss with you the feasibility and how we can make it happen.
5. Deadline	Monday, 2 April, 2012 (for acknowledgement in the printed abstract book)
6. Payment	After receiving your application, the Society will send an invoice indicating “Award”. After receipt of the invoice, please transfer your payment to the designated account by the specified date. (Please note that your wire transaction may pass through one or more banks before reaching the designated account. All transaction fees including fees deducted by conduit must be borne in advance by the sponsoring company.)
7. Notice	Please note that cancellation of your sponsorship is not permitted after submitting your application, with the exception of circumstances deemed unavoidable. The Society will require an electronic copy of the sponsor’s logo, and a paragraph describing the award. The Society reserves the right to alter the descriptive paragraph in order to make it conform to the rest of the abstract book. We will work with the sponsor to make the paragraph acceptable to both the sponsor and the Society.

Advertising Opportunities

Companies are invited to advertise in the RNA Society’s abstract book, with inserts in the conference bags, and/or on banners at the conference site.

1. Book Layout

The RNA Society Abstract Book will be approximately 500 pages, printed in English and in 8 ½” x 11” format. The book will be offered in both printed and electronic format to all conference participants as part of their registration fee.

2. Categories
and Cost

Location	Fee	Max Number of Slots
Outside back cover (1 page)	$3000	1
Inside Front Cover (1 page)	$1500	1
Inside Back Cover (1 page)	$1500	1
Inside (1 page)	$750	5
Inside (1/2 page)	$500	10
Insert in Conference Bags	$500	20
Banner at Conference Site	Inquire
Web Page Banner	Inquire

3. How to apply

Complete and return the attached PDF form with payment.

4. Deadline

Monday, 2 April, 2012 (for Abstract book ads)
Tuesday, 1 May, 2012 (for inserts in conference bags)

5. Notice

Both a hard copy and a data file are required.• Ads will be accepted in EPS or Illustrator formats for line art, or in 300 ppi TIFF, JPEG or PNG formats for line art and photos. Contact the Society early on if other formats are required.
We recommend that you send us contact information for the graphic artist who created your ad, in case we have questions.
Details regarding page assignment will be handled by the Society.

Exhibits

Companies are invited to set up an exhibit at the annual meeting in order to advertise their products and to make direct contact with the conferees.

1. Categories	You will be provided two 6 foot tables in an area approximately 6 x 6 ft (~2 x 2m) for the display of your products. If a shell standing exhibit space is desired, please let us know and we can investigate the available space and cost.
2. Cost	$3000
3. Schedule	Exhibition hours will be Wednesday, May 30, Thursday, May 31, and Friday, June 1, from 20:00 to 22:30, in conjunction with the poster sessions that are attended by all conferenceparticipants. Set-up: Wednesday, May 30, from 14:00 to 19:00 Move-out: Friday, June 1, from 22:30 to 24:00. Specific questions about exhibiting should be directed to Kristin Scheyer (kscheyer@nullmsn.com).
4. Exhibits	Clinical instruments, testing equipment, drugs and medicines, medical equipment/systems, books, software, etc.
5. How to apply	Complete and return the attached PDF form with payment.
6. Deadline	Monday, 2 April, 2012
7. Notice	Please note that cancellation of your sponsorship is not permitted after submitting your application, with the exception of circumstances deemed unavoidable. A sponsor will receive two name cards for exhibition personnel. The name card is NOT valid for attending the conference program. Sponsors cannot sell their products and services at their exhibition booth during the conference. All exhibits and decoration must remain within the allotted exhibition space. Taping or anchoring on the floor is prohibited. The place of exhibition will be determined by the Society.

Sponsorship Application Form